How to Start a Relay for Life team
Starting your own Relay team is easy, and you'll be helping the American Cancer Society
with their goal to greatly reduce cancer mortality rates by 2015. Just follow the steps
below, and if you have any questions, email Nancy Song,
one of Amherst's team recruitment chairs.
Return Home | What is Relay for Life? |
Ways to Get Involved | Frequently Asked Questions |
Important Dates |
2007 Goals and 2005 & 2006 Stats | Official Five College Relay Website
- Get a group of friends together
A typical Relay team consists of 8-15 individuals, but your team can be smaller or
larger as you wish. In the past, we've had Relay teams formed from sports teams, clubs,
dorms, and just groups of friends. If you are interested in starting a team, talk to
people you know and get them excited! If you'd like help explaining what Relay for Life
is, email email@example.com. There
is a fun, informative DVD that shows what Relay is and give viewers a taste of its atmosphere,
and arrangements can be made to show this DVD in your dorm, at you club meeting, or just to friends.
Or, come to our kickoff on February 16 or any of our team captain meetings to get them informed
- Let our team recruitment chairs know you are interested
Once you know you want to have a team, email either Nancy Song,
Cameron Passmore, or Mary Beth Broadbent,
the Relay team recruitment chairs for Amherst College. They are in charge of running team captains meetings and
making sure registration is turned in time. Let them know you are interested so that you can get on
the mailing list to find out about team captains meetings, and go to them with any questions you might have.
- Register your team
This year, the majority of registration will be done online, which cuts down on paperwork and hassle
for everyone. To register your team online, go to The Official Five College Relay Site.
Choose "Start or Join a Team" from the left side menu under "Get Involved". Agree to the Terms and Conditions,
and choose "Start a Team." You will be taken to a new page. Choose "New Team Under Group" and pick Amherst from
the drop down list. Then choose a name for your team (which can be as creative or as obvious as you like, as
long as it isn't inappropriate or offensive), a fundraising goal ($100 per team member is a good place to start),
and a recruiting goal. If your team is open to anyone looking for a team to join, then check the box at the bottom of the page.
After doing this you'll be asked to join as an individual. The form is pretty self explanatory, but will ask you to choose
whether you wish to pay the $10 registration fee (which gets you a neat t-shirt) online via credit card or by cash
or check. Every person on your team will be asked this questions, and you will be in charge of collecting all
registration fees not paid online and turning them in to a team recruitment chair before the registration deadline.
- Set up your team page
Once you've registered yourself and your team on the website, you can personalize the site to tell visitors and potential
donors who you are and why you are Relaying. Click on the "Main Login" link under "My HQ" on the left navigation bar. After
you've logged in, click on the "My Webpage" tab on the top menu and then choose "Edit Team Page." From here you can
upload a photo of you team or something affiliated with you (or choose a different photo from the site's photo archives)
and write a description of you team. Personalizing your team page is highly recommended. People are more likely to
donate to your team if they see you've put the extra effort into it and know more about your group.
- Invite people to join your team
After you have your team page set up, let your prospective team mates know that they can register! Send them an
email with the link to your team page, or direct them to go to the main site and choose "Amherst College" under
"Group Rank" on the right to see a complete list of Amherst teams and choose yours from the list. There is also
a template email called "Join my team" under the email section of your headquarters which you can personalize and send
which will automatically include a link to your personal page, from which they can choose to join your team. Once your
members have joined, encourage them to personalize their pages and send out emails to friends and family.
- Get a team captain's packet
Finally, email one of the team recruitment chairs to get a team captain's packet for your team. Although
registration is mostly being done online, these packets are still filled with important things--collection
envelopes for offline donations, luminaria forms and survivorship invites. If your team is registered online,
you should return the scannable forms to the team recruitment chairs because you do not need them. Distribute
the rest of the forms to your teammates.
- If you do not want to register online
If you'd prefer not to register online, it can still be done the traditional way. Contact Nancy Song
and ask for a team captain's packet. Inside, there are scannable registration forms, one for your team and one for
every team member. Have your teammates fill out the forms, fill out the general team form and return them with their
corresponding registration fees to one of the team recruitment chairs.
- The registration deadline is March 20, so please be sure all your members have registered and turned in
their registration fee by this date.
Although you can add more members after this point, they will not be guaranteed
a t-shirt, and it just makes things more difficult for the planning committee as they're estimating how many people