Attendance

Call to Order: 9:05 pm

Approval of the Minutes: Approved

Officer Reports

1. Mike Simmons

a.  This week is beginning of new initiative in Sudan campaign. Come to campus center to sign a letter to send to Congress

b.  Speaker next semester; Bok, a former slave in Sudan. Need volunteers to help coordinate.

2. Noah Isserman

a.  There will be meeting next week.

b.  31 out of 32 checked blackboard. Keep up good work.

3. Ryan Smith

a.  Sent all-school email directed at heads of clubs in order to update club databases.

4. Richa Bhala

a.  Sent all-school email with spring budget recommendations. If there are any complaints, senators should let constituents know that should talk to the BC immediately

b.  Last round of BC recs. Last chance for clubs to make use of monies allocated to them for the semester.

5. Austin Yim

a.  Sent the all-school email

Committee Reports

1. Adam Bookman: Physical Education and Athletics committee

a.  Had meeting. Discussed if its ok for athletic teams to live together and if our athletes involved in clubs. Decided yes.

2. Daniel de Zeeuw: College Council

a.  working on shuffling theme houses around. haven’t decided exactly what

3. Emily Silberstein: (Educational Policy?)

a.  cp is working on quantitative skills report. The upcoming visual understanding and arts report will be next on agenda

4. Mike Simmons: (cap)

a.  first report has been drafted. Send all comments/suggestions to Simmons.

 

V. Special Orders

A. ACPB

1.  Adam Kaplan: ACPB requests between $11,000 to $21,000 towards spring concert artist (Nas, Guster, or Busta Rhymes).

2.  Bhala: More background for decision on ACPB allocation:

a.  There will be between $62,000 and $72,000 in the discretionary fund next semester.

b.  ACPB has been allocated 12% of their budget

c.  Concerns

  they are asking for a significant amount of the discretionary fund that will not be there for other clubs

  this is for the benefit of the whole student body and the best way to allay student griping about spring weekend

  the spring formal is another big ticket event next semester

  ACPB hasn’t been granted much from BC to cover spring concert in the past

d.  Three options for funding:

  Allocate the money to ACPB out of discretionary fund

  Allocate the money from two sources: discretionary and reserves (between $7,000 and $10,000 from reserves)

  allocate the money out of the reserves

3.  Questions/comments

a.  Das: how big is the reserve pot that we’re pulling from?

  Bhala: Very large, but it is not customary to pull from the reserves.

b.  Harris: what other options does ACPB have in funding this concert?

  Bhala: There is the option of charging for tickets

  Serrill-Robins: People cannot be charged

c.  Serrill-Robins: funding the spring concert is very important, we should fund it.

d.  Simmons: Can we allocate the money just from reserves

  Bhala: may not be wise

e.  Das: Motion to fund a reasonable percentage from reserves (percentage to be specified by Bhala) and the rest from discretionary; Seconded

  Das: The decision for the artist will still go to a referendum of the student body. If the student body decides the money should be allocated towards spring concert, we should have the money available to pay for the artist.

  Koehler: Perhaps the ballot should specify that the money for the concert will be taken partly out of discretionary fund and will leave less for other events in the spring.

  Bhala: Should not be quick to rubberstamp this large sum of money. There are other alternatives for funding this event.

  de Zeeuw: the ACPB will always be in need of a large sum of money for spring concert. Dipping into reserves for this allocation will set a bad precedent.

f.  Stein: Motion to commit decision to BC; Seconded

  Stein: Although this issue is time sensitive, BC would be better equipped to make an informed decision.

  Tran: How will ACPB be able to sign a contract if we can only pledge the money and not actually allocate it?

  Jarrett: ACPB cannot sign a contract without the money. We will lose artists if the money is not allocated quickly.

  ACPB rep: This is a long term issue where we’ve been going back and forth with the BC and they knew we were coming tonight so we would prefer if it is decided tonight.

  Smith: The only way to allocate the money quickly is to get it from the reserves.

  Serrill-Robins: We don’t have to transfer the money right now. Artists are paid when they perform, next semester.

  Bhala: We cannot allocate money this semester from next semester funds

  Serrill-Robins: We can pledge the money, so that ACPB is assured that they won’t go into debt. Perhaps Dean Lieber can sign off on it.

g.  Rothschild amends Stein’s motion: Motion to pledge money to ACPB now and qualify method later; seconded.

  Rothschild: There is an urgency to pledge the money now, but BC can discuss where they money will come from

  Arja: There is nothing left for BC to discuss that we haven’t discussed. We should vote tonight.

  Serrill-Robins: BC will not be able to decide in time for the final poll on the concert to go up for the student body. This issue is urgent.

  Bhala: In order to allocate next semester’s money now, we may have to suspend a clause in the constitution

  Smith: No clause need be suspended. We can allocate the money now.

  Vote on motion; motion fails

  Vote on Stein’s original motion; motion fails

h.  Das amends his original motion: Motion to fund entire event from reserves; seconded

  Funding the event from reserves is the best way to do this right now because it will not involve a student referendum. We will have a big pot of discretionary next semester, some of which can replace what was taken out of reserves. This is a one-time measure and in the future we can find a consistent way to fund spring weekend.

  Silberstein: call; objected

  Bhala: transferring money from discretionary to reserves may require a referendum.

  Arja: anything we do right now with reserves is fine because theres nothing in the constitution about it. But perhaps we can form a committee to research this under new business

  Benson: I think we should still send it to student referendum. I know its not mandated but this is a lot of money. Not putting it to student body is counter to the whole spirit of government

  Harris calls; Nielson objects

i.  Silberstein: amends the motion to include a student referendum; amendment voted unfriendly and discussion continues

  Arja: The reason there is a student referendum for money that comes our of discretionary is that it directly affects students clubs but we would be allocating money out of reserves. This would not affect the amount of money available to students. There is no need for a referendum right now.

  Nielson adds to Silberstein’s amendment; voted unfriendly; discussion continues

j.  McKay: motion to go directly to vote; passed

  vote on whether we polls should be added to Das’ motion; amendment fails

k.  move to vote on Das’ motion; passed

  Roll call vote on Das’ original motion (to allocate an amount between $11,000 and $21,000 for spring concert to come out of reserves); passed

l.  Rothschild: Motion to commit the responsibility of finding a way to replace money taken out of reserves to Das; vote; passed

Committee structure changes, Jessica Rothschild '06

A. Rothschild: Biggest change is opening up committee seats to student body

  1. Comments/Concerns

a.  Benson 1: Is there a plan in place for how this will become possible logistically when elections come around?

b.  Das: Worried that with 22 positions open, most students voting will be uninformed because there will be so many names to keep up with.

c.  Silberstein: The faculty involved with the different committees should be consulted and how soon should this be implemented.

d.  Neilson: since these are big changes we should take them piece by piece so that each decision is well thought out.

e.  Siegel: Will this take away too much from the responsibility of senators?

f.  Bookman: I’m afraid this will turn into a campaigning zoo. Senate elections may get lost in all the other elections. Also, the reduced number of seats will turn this into an elite core of senators

g.  Zeiser: Are students interested in these seats on committees

h.  Das: Fewer senators will make each of them stretched too thin. Also people might run for committee seats without fully understanding the responsibilities.

  Rothschild: The elections committee will educate students on the responsibilities that come with committee seats.

i.  Stein: Accountability may be an issue. Senators report to the AAS on committee meetings, who will non-senators on these committees be accountable to?

  Rothschild: there is still accountability from the senator that is still on the committee

j.  Gyorody: This idea of an “elite” core of senators is not necessarily a bad thing.

k.  Simmons: To avoid accountability problems perhaps there can be a clause inserted that requires students to report to the senate

l.  Djabatey: doubts of these changes reviving our political culture. How serious will it be if there are 22 seats to full. Perhaps we can reduce this number to a few hot seats.

m.  Kim: It is important to gauge the interest of the student body in these committee seats. And to avoid too many elections/polls perhaps interested students can come before the senate and we can vote.

n.  Yim: A smaller senate means less voices/opinions. Also, staggering elections may avoid a “campaign zoo”

o.  Silberstein: Motion to commit examination of structural changes to a committee; Seconded

  Silberstein: a committed group of people would be more efficient in hashing out all of these details

  de Zeeuw: This should be done next semester

  Bhala: the JC has already passed this proposal

  Yim: should the committee be open to the student body?

  Nielson: this should not go to a committee because every senator should be involved in such big changes

p.  Silberstein: Motion to vote on the original motion, adding that committee will have 2 members of the JC and will bring a proposal before the Senate at the 2nd meeting of the spring semester.

  voice vote; motion passes; will vote on motion to create committee

  Voice vote; motion passes; committee will be created

  Names taken of volunteer senators to serve on committee: Jordan McKay, Emily Silberstein, Raj Borsellino, Daniel de Zeeuw, etc.

q.  Rothschild encourages all senators to continue to speak to constituents concerning desires to serve on various committees.

BC Recommendations (Richa Bhala ’07)

  1. Bhala: Presented on fund stats for week 11

a.  $20,000 remaining

b.  Withdrawals: Newman Club

c.  Requests: Ski team, Sudan divestment campaign

  Indoor soccer: money to be used during interterm

  Rothschild: Do we fund things during interterm?

  Bhala: The musical that practices during interterm is funded.

d.  Das: Motion to increase ski team monies to $4896; Seconded; Voice vote; motion passes

e.  Roll call vote for passing BC recommendations; passed

New Business

1. Bhala: somehow we must get to the student body that all this money is coming from UNLESS less than 10 g’s come out of discretionary to pay back reserves. and we can’t put this off until the spring semester and do this next week (we’ll know about the money by then)

 

a.  Arja: Motion to put together a committee on figuring this referendum, reserve thing out; Seconded

 

  Das: because of the varying opinions we should put dean Haynes and the treasurer and three senators on this committee. that will be amendment added to her motion

  Serrill-Robins: can we put a time stipulation on this committee because if its being done now that will affect who decides to get on the committee

  Bhala: the reserves discussion will be too long so that should be later. the referendum thing now

  Maynard: can you say you wont write a check w/out a referendum when the senate just voted that we’d do it w/out one?

  Arja: this committee that I motioned for is for both issues. whether to have the referendum is their job to decide.

  Djabatey: we need to decide how his extraordinary circumstance wont ever happen again. the issues people have with this being shady can overlook this for now and fix it so it never happens again.

  Rothschild: we always say we’ll do it better next time. we need to figure this out now.

  vote on motion to create committee of 3 students, treasurer and dean Haynes; passed

 

b.  Four senators volunteer to serve on committee: Arja, Maynard, Borsellino, and Benson

 

2. Stein: Motion for a vote of confidence for AAS President (Simmons)

 

a.  Stein: rumors among student body and jolt have implied that the president should be impeached. We should put forth a vote of confidence as the senate stating that we are behind our president

b.  Gyorody: addressing claims from somewhere as ridiculous as the jolt lends those claims a validity they should not have.

c.  Pastan: while the claims may be ridiculous and unfounded, the student body seems to be taking them somewhat seriously.

d.  McKay: the vote of confidence will show people that the issues surrounding the president are not coming from the senate.

e.  Rothschild: it is inappropriate to ask senators to vote on something that they may know nothing about

f.  Borsellino: Motion to vote on original motion; seconded

g.  vote; motion passed

h.  secret vote on original motion; passed; senate issues following statement: “The AAS Senate issues a vote of confidence in Mike Simmons 06 as AAS president”

 

3. Tran: Watters, Koehler and Tran will be doing a senate project

a.  sell candy grams and use money to buy toys for Katrina victims

b.  will receive money from SoCo

c.  Is there money from senate? request $150 from the senate fund for candy and paper

d.  Das: Motion to allocate $150 for senate project with an extra $10 for publicity

c.  voice vote on motion; passed; $160 will be allocated for senate project

 

4. Venkatraman: Residents of Waldorf complain of not having board games

a.  Stein: point of personal privilege: I personally delivered the board games to all freshmen dorms

b.  Arja: perhaps RC’s should keep track of them from now on

 

Meeting adjourned: 12:31 am