AAS SENATE MEETING

Monday, April 26, 2004

 

I. Attendance

 

SENIOR SENATORS

13

Livia Angiolillo

X

Kay Bradley

/

Mihailis Diamantis

X

Lincoln Mayer

X

Preston Scheiner

U

Luke Swarthout

X

JUNIOR SENATORS

 

Ethan Davis

/

Rosalyn Foster

X

Jin-Young Kim

X

Arpan Podduturi

X

Daniel Reiss

X

Christian Sanchez

X

David Scherr

X

Justin Sharaf

X

SOPHOMORE SENATORS

 

Rania Arja

X

Taamiti Bankole

X

Caleb Deats

/

John Lian

/

Stephen Scriber

X

Mira Serrill-Robins

X

Ian Shin

X

Matt Vanneman

X

FRESHMEN SENATORS

 

Richa Bhala

X

Avi Das

X

Noah Isserman

E

Marco Locascio

X

Gloria Monfrini

X

Levan Moulton

U

Christina Ryu

X

Jacob Thomas

X

TOTAL SENATORS

 

 

 

EXECUTIVE BRANCH

 

Elan Ghazal

X

Ryan Park

X

Ryan Smith

/

Di Shui

X

Paris Wallace

X

 

LEGEND:

 

 

 

 

x = Present

 

 

 

E = Excused Absence

 

U = Unexcused Absence

/ = Half an Absence

 

 

II. Call to Order (9:04 PM)

 

III. Librarian Search Committee (9:04 PM)

Terry: I have been with people since 8 AM and have not really had a moment to myself, so I am sorry if I am fading a little bit. I have been the library director at Macalester College in St. Paul, Minnesota for 18 years. We are part of a consortium and are a small liberal arts college like Amherst. We have a shared catalog and we are close to the University of Minnesota. I have been a librarian for 20 years and have a B.A. from Berkeley, and a M.A. from the University of Minnesota in Librarian Studies. I have moved from the west coast to the Midwest and now I am looking to the east. I am a third generation Californian. My ancestors came from Pennsylvania and they were Dutch. What I do is similar to what the librarian director would do here but I am also the Web Coordinator. I have taught html and we started a program to teach students how to do web pages and things like that. I do a lot of library instruction working in particular with the first year courses. We don’t have some of the specialized resources you have because our budget is smaller. Now I am open for your questions

Jake: How many volumes are you in charge of?

Terry: 600,000 volumes

Avi: Do you have any particular plans for the library?

Terry: Will has been here for 25 years and he has created a good reputation for the library on campus. It is in my best interest to just listen during the first year and I don’t think anyone would come in with any sweeping changes. If students are interested in more contemporary titles we would have to suggest small, incremental changes. For the first year you are just getting feedback. I am just trying to get a sense of the culture and how students and faculty perceive things here.

Ryan Park: I was wondering why you want to come to Amherst and make a change.

Terry: I have been there for 18 years and I came up from Head of Reference. When you have been in a place for a long time, if you have made certain mistakes there are certain things that people won’t let you forget. There are certain features of Amherst that are quite nice. I am looking from the perspective of what I can bring here. People would be giving me a chance to do things that I couldn’t do in my previous institution.

Jake: What is you greatest achievement at Macalester?

Terry: The two things I am proudest of...well for me, library instruction is crucial. One thing is that for all of the 1st year students that we provide one and sometimes two hour instruction to the library as part of their first year seminar. We are trying to give you tools for success. We get in purely by faculty invitation. All 30 seminars for the past two years have participated. The second thing is the web presence that we have developed on campus. The campus portal we developed has had tremendous success. It has taken us seven years to get to the point where all 1st year seminars have these courses

Student: How do you see the relationship between technology and the space problem?

Terry: We are facing the same issue where we are running out of space for our periodical section. Books cannot be replaced by electronic resources. Electronic resources are fragile. Content disappears. In terms of the space, that is a separate problem. We have to think of a strategic plan to maintain a collection which is a body of knowledge that allows someone to go back to a research trail. In an electronic environment that trace is being erased as things disappear from the web. We are in a transition phase. For libraries, we are struggling to keep that technology integrated, but it is not a replacement for the print. I cannot solve your storage problem and that is going to be a challenge.

Elan: Up on the second and third floor it seems like the building is deteriorating. Would that be a goal of yours to fix that up a little to make it more fitting for the reputation that the college has?

Terry: That would have to do with funding. It depends on what the college administration’s policies are for the library. If you are not providing the environment that protects those volumes, you are going to have a million libraries of nothing. One thing I noticed is that it is very warm in there and that is not conducive to the books or to those studying. A new library director can’t change the priorities of the administration though.

Jake: You mentioned a lot of your strengths lie in terms of your interactions with the library and the internet. I was curious, since our current librarian is our Digital Copyright Officer now, if you were comfortable with having that position. If anything, whether you had a policy or an outlook you would like to share with us on college students being sued by the RIAA.

Terry: My boss is the Digital Copyright Officer. I monitor it in terms of licensing. The RIAA are a little bit different. In terms of the enforcement, I know what the responsibilities are. I have issues with the way they handle it but they are very powerful lobbyists and they have control of the legislature. No library is in favor of the Patriot Act. We educate people in terms of maintaining that privacy. Nothing is ever truly permanently. With the RIAA, we are following the law. I would have to enforce it because it is the law. There wasn’t anyone saying we couldn’t copy records onto a tape when I was younger. If I can’t make my own composition then I can’t buy the CD. The RIAA have got a lot more money than we’ve got.

Roz: Having looked at the Amherst College library catalog, have you seen any particular part that you would like to see grow?

Terry: I haven’t really looked in depth at the collection. For college libraries it is primarily curriculum dependent. I heard the need for more popular fiction. That would involve talking with the librarians for whether there is a reason why that collection is smaller.

 

IV. Approval of the Minutes (9:25)

Ethan: Motion to approve the minutes.

Roz: Second.

Roz: Livia’s name is misspelled.

Minutes are approved by unanimous consent.

 

V. Officer Reports (9:26 PM)

A. President

Ryan Park: Eduardo Garcia is here and he wants everyone to take a survey of the AAS. My one thing is last year we created the Distinguished Senator Awards for two senior senators that have given good years of service to the AAS/SGO. The two Distinguished Senior Senators are Lincoln Mayer and Mihailis Diamantis.

Lincoln Mayer has delighted the senate with his quick wit and eloquent words of wisdom since his sophomore year. He has dutifully served on the Discipline Committee, Committee on Priorities and Resources, Committee on Honorary Degrees, Advisory Committee on Trusteeship and Elections Committee. His biggest accomplishment, in his eyes, is the work he did in expanding the TYPO program beyond the freshmen class to the entire school. Lincoln has a sincere appreciation for public service and has deeply appreciated his opportunity to participate in the democratic process at Amherst. After Amherst, Lincoln plans to either attend law school directly (Stanford or Yale) or take a year off to be an English teacher at his old high school. The AAS has greatly appreciated Lincoln’s service to the school and for these reasons I am proud to name him a recipient of the 2003-2004 Distinguished Senator Award.

Lincoln: It has been three wonderful years seeing new faces and the changing times. It has been a wild ride and I have had fun. Thank you very much.

Ryan Park: Mihailis Diamantis has been keeping the senate honest for the last two years. He has always made sure that our policies are consistently enforced and strongly believes in the importance of intellectual discourse leading to well thought out and informed decisions. He has served on the Disciplinary Committee, the College Council, the Budgetary Committee, and served as co-chair of the Honor Code Committee. Mihailis’ accomplishments, in his eyes are: participating in the effort to rid the senate of diversity seats, helping to bring the honor code up for consideration by the faculty and trying to have the college turn to stricter and more severe enforcement of the codes of student responsibility through the Disciplinary Committee. After Amherst, Mihailis plans to attend Yale Law School. The AAS is greatly indebted to Mihailis for his recipient of the 2003-2004 Distinguished Senator Award.

B. Vice President

Elan: I didn’t want this meeting to run too long so if you can limit the new business that would be great. The first meeting of the new senate is next week.

 

VI. Announcements (9:30 PM)

Roz: The Spring Formal is this Friday and I was wondering if any of you would want to help set up. The posters arrived this afternoon and they will be up tomorrow.

Dave: I know some of you are going to be back after tomorrow’s elections and if you have any agenda items please let me know. The meeting next week is at 8:30 PM.

Elan: Ryan is re-elected as president and the secretary that was elected resigned and so Rosalynn Graves, the runner-up will be the new secretary.

VII. Special Orders (9:33 PM)

A. Approval of the Fall Budget

Fall 2004 AAS Budget

 

 

 

Line item

Amount

%

Total Fall 2004 Projected Student Activities Fee

$310,724

100%

Fall 2004 Student Activities Fee

$197

 

Fall 2004 Projected Enrollment

1,575

 

Master General Fund

$135,900.00

44%

ACEMS

$2,500.00

1%

Association of Amherst Students

$10,000.00

3%

1. Senate Fund

$6,000.00

2%

2. Admin Costs

 

0%

a. Copies

$500.00

0%

b. Supplies

$1,000.00

0%

b. Bills

$500.00

0%

3. Salaries

$2,000.00

1%

Fine Arts

$5,000.00

2%

Flics

$6,400.00

2%

MassPIRG

$8,000.00

3%

Olio (yearbook)

$24,000.00

8%

Program Board

$40,000.00

13%

PVTA

$10,000.00

3%

Social Council

$30,000.00

10%

Initial Club Allocation

$126,216

41%

Discretionary

$49,094

16%

 

 

 

Avi: Motion to pass.

Roz: Second.

Gloria: Paris, can you talk about what changes were made in comparison to last year’s budget?

Paris: We put FLICS in the master general fund, increased SoCo’s allocation by $10,000 from last semester, created the Senate Fund, and Program Board is the same as last semester. The PVTA was added since it wasn’t in the last fall’s. ACEMS went down because they never spent all of their money.

SEE VOTE 13 BELOW. Complete Fall Budget – MOTION PASSES: 27-0-0.

B. Class Council Projects

Elan: There is no money left for them so if you have something that doesn’t cost anything that would be nice. Also, we would love having you help with the box giving away for people’s storage supplies.

 

VIII. New Business (9:38 PM)

A. Awards Amendment

X. Awards

  1. Instituted in 2000, the AAS Distinguished Teaching Award is an annual celebration of teaching excellence at the college.  Through this award the AAS hopes to recognize the profound importance that involved, engaging and dedicated professors have upon our college experience. 
    1. The AAS Distinguished Teaching Award shall be administered by the members of the executive board.
  2. Instituted in 2003, the AAS Distinguished Senator Award is intended to recognize the dedication and achievements of two senior senators in their service to the Association of Amherst Students.
    1. The AAS Distinguished Senator Award shall be administered by the members of the executive board.

Ryan Park: This stems from the fact that we had pretty much forgotten about this until Lincoln reminded us of this.

Roz: Motion to approve.

Jake: Second.

Luke: Motion to divide the question.

Marco: Second.

Luke: The Distinguished Teacher Award is something we always do. The Distinguished Senator Award can be argued to be self-serving since we award ourselves.

Roz: Call the question.

Question is divided.

Avi: Call the question.

SEE VOTE 14 BELOW. AAS Distinguished Teacher’s Award Amendment– MOTION PASSES: 28-0-0.

Rania: I have a problem with putting it in the bylaws since it seems self-serving. I don’t think it relates to the constitution in that it says we must reward ourselves.

Ian: Call the question.

SEE VOTE 15 BELOW. AAS Distinguished Senator Award Amendment– MOTION FAILS: 6-21-1.

B. Special Referendum Date

Elan: Someone came proposing the same amendment regarding the committees as the last meeting. The elections for committees would be for the fall after freshmen elections. People would be directly elected to these committees without serving in the senate.

Marco: You want someone to make a motion to allow them to put a referendum to pass what we voted for?

Elan: The referendum will happen regardless.

Ryan Smith takes the chair.

Jake: I realize this is something that was unpopular in the senate but I think we should allow this so it happens as quickly as possible.

Avi: If this is passed by the student body, when will it take over? Don’t you think in bringing this referendum to the student body that is either apathetic or doesn’t like the AAS would be giving into the tyranny of the masses?

Richa: I think this is a very important issue and we should be given more time to inform the student body.

Ryan Park: Everyone recognizes how big this is and we should have more time. There are certain aspects of it that aren’t so well thought out. There are already spots that have 30 spots available for students like the MLK Committee. There are certain issues with the document that should be worked out.

Elan: We shouldn’t be talking about the actual document, only the date and time.

Marco: Ehen it goes to referendum is there a certain percent of the student body that has to vote in order for it to be legitimate?

Luke: For it to go in effect, no.

Paris: We have been talking about this, we brought it to the senate weeks and weeks ago. I think this body would be doing a great disservice if 10% of the student body want their say on this. Can anyone give a legitimate reason other than the student body doesn’t know what it is talking about?

Mihailis: Would seniors be allowed to vote?

Paris: Yes.

Avi: I think it goes back to what everyone else has been saying. In truth you can say you don’t need a week for advertising. This is a restructuring of this body and I feel that to have it go in place in the middle of a year doesn’t necessarily make a lot of sense. I would rather have it go before these elections we are having. It makes more sense for it to go at the beginning of an academic year.

Elan: In our constitution a referendum is allowed to go 7 days after. It is something that a lot of students care a lot about. People have been interested in this for a while especially regarding the Budgetary Committee. If you don’t approve this by this spring it will not be able to take effect for another year and you will take away the right of the student body to fulfill their interest. Please don’t block it; there is already an issue with senators voting on it since there is a personal interest involved. This senate has failed with its own rules in the past by not setting the advertisements for the elections two weeks before. Don’t preach to another group when you don’t hold yourselves to those same standards.

Ryan Park: If this is voted yay by students, when will this go into effect?

Matt: What will happen is that next fall (a year from now)there will be committee spots available which will be elected by the student body after freshmen elections.

Mira: I don’t really know what is going on and I don’t think our constituents do either. People are sick of elections and I am not sure that people will vote. I think we should wait and start afresh. I think it is crazy to do this now. I don’t know what is going on. Just the fact that people haven’t seen this in writing...it is crazy to do this now.

Matt: This referendum will happen. If you vote no today, it will happen next year. A no vote here will be getting in the way of what students want. If people don’t want this and think this should be in the Senate, then people can vote this down. This referendum will happen. If you vote no, you delay it a year which is exactly what the students do not want. Even so, senators can run for these spots with the exception for the BC.

Gloria: There are so many details that we do not know.

Marco: I don’t see any justifiable way to have this take effect a year from now. A legitimate case can be made that the 160 people are some of a special interest group and a week may not be enough time for the whole student body to form their opinion though.

Richa: That is during exam period. Good luck getting legitimacy with that.

Stephen: Students should be able to vote for it this semester. I think that we need to debate about it. Turn out will be generated in terms of the merit of the referendum.

Matt: What would people think about having it the Thursday or Friday before exams? (13 people agree)

Jake: I would like to change the wording from Monday to Thursday if no one objects.

Paris: All of the opinions are critiques against democracy and our constitution. Any time a forward thinking senator comes up with something no one offers solutions, and when this stuff comes up no one does anything. None of these issues were brought up until right now. Don’t sit here and critique people when you aren’t coming in with constitution issues. People come in with ideas and are beaten down and then we become as apathetic as our constituents. Unless someone else has a suggestion then just let voters vote.

Roz: I don’t have a complaint about having this go to the student body, but I have an issue with the timing. There are people that have exams next week and the week after. It is a bad time to ask the students to make a decision about something so crucial. They are not going to remember to vote. I think it is just bad timing.

Matt: Point of information who has not made up their mind?

Kay: Move the question.

Marco: Second.

Avi: Don’t we have to sit on a certain number of committees as senators?

Voting to move the question – question has been moved.

SEE VOTE 16 BELOW. Special Referendum date for May 6th – MOTION FAILS: 13-12-2.

C. Television channels

Justin: People are interested in adding the NESN to the channels we have here. To add a TV station we have to subtract a station as well. What I am trying to do is to get the senate’s approval to say we support the addition of this channel. The contract has to be done by the end of this school year because we have to let Comcast know what channel we want. I want your assurance that it is ok to go forward. I motion to pass a resolution saying the senate supports adding NESN on our television station lineup

Roz: Second

Mira: I don’t like saying the Senate supports this.

Lincoln: I think prima facie, there is nothing inherently wrong with this proposal except that it is incomplete. You can’t support something in the abstract, you have to say what you are going to subtract. I would want to have the complete deal in front of me inter alia.

Justin: We can’t move forward to the next step until we are able to say you would like to add NESN. He can’t find out what the prices are until the senate approves this.

Ryan Park: There is nothing wrong with this it seems.

Avi: Move the question.

Matt: Second.

Question is moved.

Resolution supporting NESN – MOTION FAILS.

D. Session Closing Remarks

Awards

Mira: “Most likely to scare you into voting award”

Ian and Matt: “Here, here and yes, yes award”

Rania: “Most likely to sit on a senator’s lap award”

Marco: “Polo award”

Avi: “Toga toga toga award”

Mihailis: “To follow the SKAmherst precedent I would like to amend it to 0 award”

Luke: “Most likely to take a bullet for President Marx award”

Lincoln: “Distinguished comical senator from Virginia award”

Kay: The “no sweaty AAS pants for you award”

Roz: “Wait, wait, I have something really important, wait never mind award”

Justin: “Most likely to ski, row, ride, and play Frisbee award”

Matt: “Point a, b, c, d, I move the question award”

Ethan: “For the love of god please give that man a stiff shot of whiskey award”

Dave: The “let me look through the Robert’s Rules Book award”

Dan: “Most likely to sim sima in a hot tub award”

Christian: The “Sanchez Sanchez Sanchez Buller award”

Christina: The “up and coming award”

Caleb: “Most likely to leave for an Abercrombie and Fitch photo shoot award”

John: “Jigga who award”

Tammiti: “I don’t know what it is, your shoes, your shirt, but keep it up kid I like your style award”

Richa: “Can I please be on a committee where I don’t have to constantly myself award”

Noah: The “I am too sexy for this meeting award”

Jin-Young: The “we really need some AAScest award”

Gloria and Levan: The “there is your AAScest award”

4 winners of the “Senator Birch Award”: Arpan, Stephen, Livia, and Blake.

Jake: The “Scooby Doo where are you award”

Katrina: The “you’re by far the most competent individual in this room award”

Di: the “no thanks, not another term I am done with this award”

Ryan Smith: The “please don’t hurt us award”

Ryan Park: “Most likely to be removed from the meeting by the sergeant at arms award”

Paris: “No I swear I am not a manipulating villain I don’t even have a vote award”, “most likely to be plagiarized, defender of club sports award”, and “Jedi mid trick award”

Elan: “For god’s sake please pull that Robert’s Rule Book out of your ass award”.

 

Elan: I just want to congratulate and say that I appreciate all of your guys’ hard work this semester. We had a lot of long meetings this year. I hope everyone that is running for the AAS next year remembers why they want to be on it. I hope you remember what your goals are and not lose sight of that. It is important we have something other than constitutional amendments and BC recs. Never forget who you are working for. Try to keep in touch with your peers. The announcement section of the agenda and class council emails are great ways to update us. Also, just remember that when you are in your committees it is the students you are working for, and your goal is not to be loved by every administrator. Don’t get bogged down in budgetary procedure. A lot of procedure is just common sense. Always be respectful and reasonable. Show some dignity toward your colleagues. Lastly, demand information. I know a lot of meetings get too late and you are not asking the right questions. It is better to put it off to the next time than to pass something you do not feel 100% one way about. Never trust just handing things off to people and assume they are going to do an appropriate job. Thank you for an excellent year as the AAS chair. Congratulations to the seniors on graduating. Hopefully we will all be back again in the fall.

 

IX. Adjournment (10:45 PM)

ROLL CALL VOTES

SENIOR SENATORS

13

14

15

16

Livia Angiolillo

Y

Y

N

Y

Jim Beck

Y

Y

N

N

Kay Bradley

Y

Y

Y

Y

Miahilis Diamantis

Y

Y

Y

A

Lincoln Mayer

/

/

/

/

Preston Scheiner

Y

Y

N

A

Luke Swarthout

 

 

 

 

 

 

 

 

 

JUNIOR SENATORS

Y

Y

Y

Y

Ethan Davis

Y

Y

Y

N

Rosalyn Foster

Y

Y

N

N

Jin-Young Kim

Y

Y

N

N

Arpan Podduturi

Y

Y

N

Y

Daniel Reiss

Y

Y

N

N

Christian Sanchez

Y

Y

N

Y

David Scherr

Y

Y

N

N

Justin Sharaf

 

 

 

 

 

 

 

 

 

SOPHOMORE SENATORS

Y

Y

N

N

Rania Arja

Y

Y

N

Y

Taamiti Bankole

Y

Y

N

/

Caleb Deats

Y

Y

N

N

John Lian

Y

Y

N

Y

Stephen Scriber

/

Y

N

N

Mira Serrill-Robins

Y

Y

N

Y

Ian Shin

Y

Y

N

Y

Matt Vanneman

 

 

 

 

 

 

 

 

 

FRESHMEN SENATORS

Y

Y

N

N

Richa Bhala

Y

Y

Y

N

Avi Das

Y

Y

A

Y

Noah Isserman

Y

Y

N

Y

Marco Locascio

Y

Y

N

N

Gloria Monfrini

/

/

/

/

Levan Moulton

Y

Y

N

Y

Christina Ryu

Y

Y

Y

Y

Jacob Thomas

 

 

Y = Yes

N = No

A = Abstention

/ = Not Present for Vote